First, a manager should always remember that it is up to the business owner to ensure that they can be the one writing the employee recommendation letter for employee. Not only should the employee be the one writing the letter, but it should also come from the manager’s perspective. The employee should then write the letter themselves. However, as the employee in the letter, you need to be able to write your own letter and not just simply refer to the staff manual.
Before writing a letter, you should firstly figure out what message you are trying to send to the employee. Have a general message of what you expect from the employee. Ask yourself if this is something the employee will want to hear from you. If the answer is no, consider working out an agreement with the employee in order to get the best result from them.
What you want to avoid is going into too much detail on the expectations and feedback that you have for the employee, so why not write your own expert opinion? This means that you are giving your personal opinion of the employee and therefore not leading your employees into any kind of conflict. You should avoid trying to sell your own company to the employee and focus on the performance and abilities of the employee. The employee needs to know what they should expect in terms of their work, the way they should operate and not have to prove themselves every time they do their job.
However, if the employee has strong feelings about their work, they might be upset by your letter. In that case, it is best to simply take the letter down and send it elsewhere. You can easily rewrite it later or you can simply delete it altogether.
Once you have written the letter, you need to analyse your own individual methods of communicating and change those, even if it means using a different word here and there or switching up the tone a little bit. For example, if the employee has been performing well for the last few months and you were recently a newly appointed manager, don’t be afraid to highlight this to the employee in your letter.
There are many other things that you can do to make the employee feel appreciated and to ensure that they have the best chance of staying in the position for a long time. However, as the writer of the letter, you must ensure that you ensure the importance of the goals that the employee is trying to achieve and ensure that they are outlined clearly and that they are supported by facts. If this is unclear or vague, do not be afraid to provide the employee with their own copy of the letter and take it down for review.
Do not forget that when you are sending the employee a letter to recommend them, you should only use their professional skills which they should already have, in order to get their boss’s support for their decision. Never make your own recommendation letter to the employee, which would mean that you are rating the employee on the basis of how well they managed the staff and were compliant with company policy. It should also be clear to the employee what their duties were and how they should be utilised by the staff.
In order to write a good letter, you need to ensure that you have all the elements covered before you begin. If you want to find out more about how to write a recommendation letter for the employee from a manager’s perspective, visit our website today.